EMail Do's and Don'ts

Practically everyone uses email to communicate with one another. Most people/companies also use email to send attachments such as pictures, jokes, spreadsheets, documents and many other files. With the ever growing threat of email viruses, you may want to rethink how you use your email.

Here are some email DO’s and DON’Ts:

DO:

• Use a good Anti-Virus program such as ZoneAlarm, Norton, or McAfee.
• Update you virus definitions regularly.
• Set your Anti-Virus program to automatically scan incoming AND outgoing emails.
• Encrypt and compress email attachments with sensitive information before sending to others. Use encryption/compression software such as WinZip and PGP.
  

DON'T:

• Open any emails or attachments from strangers.
• Open any “unexpected” email attachments...even from people you DO know. Most email viruses are sent from people you know (usually unintentionally).
• Send email attachments unless you absolutely have to. FTP is a much more secure and viable solution for sending files over the internet.

While email is an easy and effective way to communicate, it is not the most secure method of transmitting data. If you have any questions on how you can improve the security of your data transmissions, please contact me at www.toddkile.com and we can discuss your options. Establishing a VPN (Virtual Private Network) or a secure FTP account are just a few of the alternatives to sending files via email....TK.